(Non-IT) Administration - Executive Secretary

Job description

Executive Administrative Assistant Pay Rate: $19.29/hr (W2, paid weekly) Location of Assignment: Hybrid at Columbus, OH (Tuesdays & Thursdays onsite) Schedule: Full-time, 8:00AM to 5:00PM ET Duration: 2-months with possible extension Benefits: Medical, dental, vision &sick leave About the Role As an Executive Administrative Assistant, you'll provide high-level administrative support to multiple leaders while handling confidential and complex responsibilities. This role requires exceptional organization, professionalism, and the ability to anticipate executive needs in a fast-paced corporate environment. You'll coordinate calendars, manage travel, prepare reports and presentations, monitor expenses, and help ensure the team operates efficiently. Key Responsibilities • Manage complex calendars for multiple executives and teams, including scheduling meetings and prioritizing appointments. • Coordinate domestic and business travel arrangements, making last-minute itinerary adjustments when necessary. • Prepare reports, presentations, and other executive materials. • Screen emails and communications, identify action items, and prioritize requests for executive review. • Draft professional correspondence that reflects executive communication style. • Track deadlines and proactively follow up on outstanding tasks and deliverables. • Support office procedures and recommend process improvements to enhance team productivity. • Process expense reports accurately and in a timely manner. • Manage meeting budgets, review invoices, and assist with accounts payable activities. • Stay informed on company procedures, HR policy updates, and organizational changes that impact the department. • Assist with special projects and additional administrative responsibilities as assigned. • May provide guidance and informal mentorship to other administrative assistants. What We're Looking For • Experience supporting executives or senior leadership in an administrative capacity. • Strong calendar management and meeting coordination experience. • Experience coordinating business travel and handling schedule changes. • Excellent organizational, multitasking, and time management skills. • Strong written and verbal communication skills with the ability to draft executive-level correspondence. • Ability to handle confidential and sensitive information with discretion. • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). • Experience with expense reporting, invoice processing, or budget tracking is preferred. • Ability to prioritize multiple competing deadlines with minimal supervision. • Detail-oriented, proactive, and customer-service focused. Upon acceptance of an offer, candidates may be required to complete a background check and any additional pre-employment requirements in accordance with company policy. #TMNW