FL-DCF-Orlando-Family Safety-Records Technician

Job description

FL-DCF-Family Safety-Exec Sec & Admin Asst-Administrative Assistant I This is a varied and highly responsible administrative position in the Central Region Program office. Pay Rate: ***hr / Vendor Rate: ***hr Work Environment: Professional office Work Hours: The days and times for the position can be flexible based on the candidate's need, however we would like it to be a set schedule that occurs during normal business hours (8am-5PM, M-F). (example: 8am-12pm Monday through Friday or 1pm-5pm Monday through Friday, etc.) Candidate Responsibilities: • Serves as assistance to the Region Program Office Manager • Prepares travel reimbursements • Prepares expense reimbursement vouchers • Make travel arrangements • Maintains calendars and makes appointments with or without consultation • Receiving and completing complex work assignments with a minimum of instruction • Ability to organize ones time and resources in order to accomplish assigned duties • Functions as a Procurement Agent for the Program Office and other Departments as needed • Serves as a back-up person for front desk duties Human Resource Duties: • Research, price and purchase office supplies • Creates vacancy announcements and monitors activity regarding the hiring process • Collection and pre-screening of applications, creating spreadsheets for analysis of candidates, conducting background and reference checks and processing paperwork for the hiring package • Monitor and receives, review and approves purchasing card charges in FLAIR at the Level 4 stage • Coordinates arrangements for various meetings, such as conferences, workshops, committee meetings or other activities; reserves use of rooms, notifies meeting participants of meeting dates/times, coordinates equipment, supplies and room set up • Assists the training office in organizing in-service trainings, issues certificates, etc. • Receives and review incoming correspondence that does not require the Manager personal attention and routes complex inquiries to the appropriate personnel. Sorts incoming mail to Program Office. Skills: • Preferred minimum of 2 years working as an Administrative Assistant or similar positions • Data processing, Data entry, detailed-oriented, ability to work alone as well as working with a team • Responsible with own workload and capacity to maintain workflow in a timely and responsible manner • Working knowledge in Microsoft Office to include Excel, Outlook, Word and Microsoft Teams • Other computer applications such as Adobe PDF, Windows, Etc. • Preferred Knowledge in Human Resources, Budget/Finance, General Services Skill - Required / Desired - Amount - of Experience Ability to speak and understand English - Required High School Diploma or equivalent - Required Experience working as an administrative assistant in a professional work environment - Required - 2 - Years Working knowledge in Microsoft Office, including Excel, Outlook, Word and Microsoft TEAMS - Required - 2 - Years Experience with Data processing and Data Entry - Required - 2 - Years Working knowledge of Adobe PDF, Windows, etc. - Highly desired - 6 - Months Ability to work alone as well as working with a team - Desired Able to manage own workload and maintain workflow in a timely manner - Desired Agency Interview Type: Either Webcam Interview or In Person Work Arrangement: Onsite