$63k/yr
Conference Manager
Conference Catalysts · Orlando, FL
Job description(tap to read)
About Conference Catalysts: What started over 20 years ago as a company with a simple goal to become a respected conference management company has grown and evolved to become something with a much greater reach and impact. At Conference Catalysts we have an exceptional team of professionals who are dedicated to making our clients' lives easier, optimizing the way our organizations operate, and creating life-long relationships through exceptional customer service and innovative software solutions. Come see what it's like to be a ConfCat! Reports to: Assigned Team Lead Location: Remote in the US Job Type: Full-time, exempt, salary Summary of Position: The Conference Manager provides high-level support of conferences from conception through to completion. Conferences include technical conferences, trade shows, board meetings, and social events. The role of Conference Manager is hands-on and often involves working as part of a team and varies highly depending on the specific client and type of conference. Conference Managers are principally responsible for managing multiple conferences throughout the year. Conference Managers are responsible for being an independent leader within the Conference Management Unit and assisting with others' growth in the unit. Performance Evaluation: Formal evaluations will be conducted in 6-month intervals by the Director -Conference Management Operations to assess job performance. Responsibilities and Duties: • Meet weekly with Director, Conference Management Operations to provide status updates, discuss time-sensitive items that require completion, address quality control checks, and discuss improvements that should be made. • Attend weekly Unit meetings and actively participate in discussions on items of importance and process/systems improvement. • Attend weekly Pod meetings and actively participate in discussions on items of importance and process/systems improvement. • Attend and participate actively in Unit Workshops. • Attend and participate actively in All-Company meetings. • Maintain accurate time records according to company policy, to track support requirements for each client. • Use adopted Company applications: Gmail, ClickUp, Slack, Google Calendar, GoToMeeting, Cvent, Dropbox, Doodle, MailChimp, Last Pass, Skype, Survey Monkey, ShareX, and others. • Demonstrate mastery in the ability to seamlessly navigate the company internal file structure. • Demonstrate knowledge proficiency of the basic structure of IEEE, keeping current on all policies and keeping updated contact lists. • Manage ClickUp boards effectively for each conference, keeping tasks dated and up-to-date. Ensure boards and cards contain complete information, checklists, etc. so anyone can seamlessly step in and help with tasks as required. • Develop and foster relationships with Conference leadership: General Chairs, Technical Program Chairs, Organizing Committee, becoming an invaluable resource. • Liaise with clients to ascertain their precise conference requirements. • Configure and manage online paper submission process. • Compile and produce conference proceedings content. • Produce detailed RFP for conferences (e.g. timelines, venues, suppliers, legal obligations, staffing and budgets). • Communicate and maintain timelines and priorities on every project. • Develop, update, and actively manage conference budgets. • Manage all project elements within time limits and on budget. • Ensure excellent customer service and quality delivery. • Travel onsite to perform advance site inspection, as necessary. • Research markets to identify opportunities for conference attendance growth and increase paper submissions. • Coordinate with venue management, caterers, exhibit designers, contractors and other vendors, as necessary. • Plan room layouts for conference sessions, workshops, demonstrations, and social events. • Plan menus and order food & beverage for conference functions. • Coordinate volunteer staff requirements and volunteer staff briefings. • Sell sponsorship/stand/exhibition space to potential exhibitors/partners. • Configure online registration sites and manage conference registration processing. • Prepare delegate packs, name badges and collateral. • Liaise with marketing and PR colleagues to promote the conference. • Liaise with clients and internal design staff to create a brand for the conference and organize the production of tickets, posters, catalogues and sales brochures, plus social media coverage. • Coordinate suppliers, handle client queries and troubleshoot on the day of the conference to ensure that all runs smoothly. • Oversee onsite set up of registration area, exhibit area, and meeting rooms. • Demonstrate proactive approach to handling issues and troubleshooting any emerging problems throughout the entire conference planning cycle. • Carry out post-conference evaluation (including data entry and analysis and producing reports for conference sponsors). • Organize and clearly express information in concise written and verbal form and work with diverse contacts from around the world. • Schedule and facilitate conference calls with Conference committees, taking detailed minutes. Facilitate action item completion. • Manage conference websites, ensuring the websites always include the most current content and are user-friendly. • Develop and maintain Conference social media platforms, drafting and posting content regularly. Required Experience, Skills, and Education: • Bachelor's degree in event management, business administration, management, communications, or related field. Or relevant combination of education and experience. • Minimum of two years of experience in full-scope event management or planning work. • Strong communication, organization, and client-facing skills. • Strong project management skills, with the ability to manage multiple tasks and deadlines. • Demonstrated problem-solving ability and resourcefulness. • Familiarity with professional associations or nonprofit organizations. Travel Requirements: • Travel for this position will be around 7-8 times per year, for a length of 5-8 days each time. • Estimated travel between 10 - 18% • Domestic and international travel is required. Must have, or have the ability to acquire, a passport. Physical Requirements: • Prolonged periods of sitting at a desk and working on a computer. • Must be able to lift up to 15 pounds at times. • Must be capable of traveling on long-haul flights. Compensation and Benefits: • Compensation is commensurate with skills, education, and experience starting at $63,000/year. • Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts). • Health Flexible Spending Account (FSA) for eligible health & wellness expenses. • 401(k) Retirement Plan following the 90-day onboarding period (Conference Catalysts matches dollar for dollar, up to 5% of employee deferrals). • Uncapped flex time off following the 90-day onboarding period. • 14 paid company holidays. • Voluntary Life and AD&D insurance. • Individual professional development budget. • Annual office discretionary budget. • Annual swag store budget. • Monthly gym membership reimbursement. PIb4802785bc74-25403-42037865
Entry Level Benefits Rep - Customer Service - Remote
American Income Life - Giddens Organization · Slaton, TX
Benefits Representative 100% Virtual • 65,000-80,000 • 40 Hours per Week • Actively hiring Crafting Brighter Futures for Families At the forefront of specialized financial services, we help families safeguard their assets and promises a profound purpose: ensuring a brighter future for every client. Role Overview: As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of Globe Life, embodying our values and commitment. Primary Responsibilities: • Engage with clients to understand their financial goals and concerns. • Present tailored solutions to safeguard their assets effectively. • Maintain a pulse on the industry, ensuring you offer the best and most updated advice. • Foster relationships and ensure our clients always have someone they can turn to. Why Us? • Remote Work: Enjoy the flexibility of a full-time remote role. • Unlimited Earning Potential: Your dedication determines your earnings. • Company Culture: We're relaxed, high-energy, and treat every member like family. • Grow with Us: Dive into continuous learning and development opportunities. Application Process: 1. Submit Your Application: A hiring manager will review your application & resume and get back to you within 24 hours. 2. Schedule Company Overview: Select applicants will be contacted to schedule a position overview, detailing everything you need to know about the job details and your responsibilities. This 20-30 minute session is typically* done virtually for your convenience. 3. Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions. Following the overview you'll be prompted to complete a brief assessment to gauge your understanding and compatibility with the position.
Remote Customer Service/Advisor
American Income Life - Giddens Organization · Slaton, TX
Benefits Representative 100% Virtual • 65,000-80,000 • 40 Hours per Week • Actively hiring Crafting Brighter Futures for Families At the forefront of specialized financial services, we help families safeguard their assets and promises a profound purpose: ensuring a brighter future for every client. Role Overview: As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of Globe Life, embodying our values and commitment. Primary Responsibilities: • Engage with clients to understand their financial goals and concerns. • Present tailored solutions to safeguard their assets effectively. • Maintain a pulse on the industry, ensuring you offer the best and most updated advice. • Foster relationships and ensure our clients always have someone they can turn to. Why Us? • Remote Work: Enjoy the flexibility of a full-time remote role. • Unlimited Earning Potential: Your dedication determines your earnings. • Company Culture: We're relaxed, high-energy, and treat every member like family. • Grow with Us: Dive into continuous learning and development opportunities. Application Process: 1. Submit Your Application: A hiring manager will review your application & resume and get back to you within 24 hours. 2. Schedule Company Overview: Select applicants will be contacted to schedule a position overview, detailing everything you need to know about the job details and your responsibilities. This 20-30 minute session is typically* done virtually for your convenience. 3. Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions. Following the overview you'll be prompted to complete a brief assessment to gauge your understanding and compatibility with the position.
Benefits Representative - Work from Home
American Income Life - Giddens Organization · Abilene, TX
Benefits Representative 100% Virtual • 65,000-80,000 • 40 Hours per Week • Actively hiring Crafting Brighter Futures for Families At the forefront of specialized financial services, we help families safeguard their assets and promises a profound purpose: ensuring a brighter future for every client. Role Overview: As a Benefits Representative, you play a pivotal role in helping families protect their assets and secure their futures. You'll be the face of Globe Life, embodying our values and commitment. Primary Responsibilities: • Engage with clients to understand their financial goals and concerns. • Present tailored solutions to safeguard their assets effectively. • Maintain a pulse on the industry, ensuring you offer the best and most updated advice. • Foster relationships and ensure our clients always have someone they can turn to. Why Us? • Remote Work: Enjoy the flexibility of a full-time remote role. • Unlimited Earning Potential: Your dedication determines your earnings. • Company Culture: We're relaxed, high-energy, and treat every member like family. • Grow with Us: Dive into continuous learning and development opportunities. Application Process: 1. Submit Your Application: A hiring manager will review your application & resume and get back to you within 24 hours. 2. Schedule Company Overview: Select applicants will be contacted to schedule a position overview, detailing everything you need to know about the job details and your responsibilities. This 20-30 minute session is typically* done virtually for your convenience. 3. Interact with Us: During the overview, you'll have the chance to chat with our team members and ask any questions. Following the overview you'll be prompted to complete a brief assessment to gauge your understanding and compatibility with the position.
Civil Designer
Cyntergy · Tulsa, OK
Location: Tulsa Reports to: Director of Civil Engineering Team: Civil Engineering Education: An engineering degree is not required, but a degree or certification in civil engineering, drafting, or related field is advantageous OPPORTUNITY - Civil Designer Our Civil Engineering Team is continuing to pursue excellent, challenging and a diverse work portfolio by building a strong civil team. This position will provide an excellent opportunity to an individual to be part of the Cyntergy Civil Team Leadership Group: First leading with strong technical skills to solve site development civil challenges for clients and secondarily helping the civil team's continuous improvement efforts in setting up design processes, QAQC checklists and strong production drawing and modeling templates (AutoCAD Civil 3D). The work is varied across local, regional and national (we are licensed to do work in the lower 48 states). The work is also diverse in nature serving Federal Government, Local Municipal, Retail, Commercial, Healthcare and Industrial clients. This position will provide an individual the opportunity to lead large multi-million-dollar, multi-discipline projects as the Civil Discipline Lead or allow the individual to provide oversite of numerous smaller projects while providing direction and mentoring of civil designers and technicians. ACTIVITIES - Civil Designer Utilize AutoCAD Civil 3D software to create and modify site plans, grading and drainage layouts, utility layouts, and construction documents. Work with Civil Engineer to conduct site analysis, and integrate topographical surveys and geotechnical data, to inform design decisions. Ensure designs comply with local, state and federal regulations and codes. Work closely with project managers, engineers, architects and other team members to develop project specifications and budgets. Communicate with clients to understand their needs, present design options, and address any concerns. Perform quality checks and reviews of own work to ensure accuracy and completeness. Create and maintain accurate project documentation, including drawings, calculations, and reports. Provide support during the construction phase, including responding to RFIs, and reviewing shop drawings. Stay updated on library trends and advancements in AutoCAD Civil 3D software and site civil design practices. CULTURE - Civil Designer At Cyntergy, we believe work is a meaningful gift. We invest in our people, community, and clients through excellent work and strong teams. Our employees enjoy competitive compensation, including salary, bonuses, and profit share. We also provide generous benefits such as ample PTO, HSA and 401K contributions, parental leave, 10 holidays, and comprehensive Health, Dental, and Vision plans. Our unique work schedule allows for Friday afternoons off, giving you extra time for weekend activities and family/friends. We actively contribute to our community through service projects and donated design services. Our first-floor community space is open to the public, facilitating various gatherings and professional events. With a 25-year track record in the Tulsa area, we prioritize our clients' needs, providing exceptional A+E services for facility and site design. We value radical trust, fostering radical responsibility and offering flexible work schedules, including hybrid and remote options. We strive to support your success while maintaining a healthy work-life balance. RELATIONSHIPS - Civil Designer · Director of Civil and Deputy Director of Civil · Peer team leads – all disciplines · Owner and Owner Representatives · Contractors · City Officials and Authority Having Jurisdiction · Contracting Officer and Contracting Officer Representative (Federal Projects) SKILLS - Civil Designer ·Minimum of 5 years of experience as a civil designer, with a strong focus on civil site development. · Proficiency in AutoCAD Civil 3D software, with a demonstrated ability to create complex site designs and construction documents. · Strong understanding of site development principles, grading, drainage, paving, site constructability, and utility design. · Excellent problem-solving skills and attention to detail. · Strong communication and interpersonal skills to collaborate effectively with team members and clients. · Ability to work independently and manage multiple projects simultaneously. · Knowledge of local building codes, zoning regulations, DOT, MUTCD, ADAVABA compliance, and permitting processes is a plus. SUMMARY If you are a dedicated Site Civil Designer with exceptional AutoCAD Civil 3D experience and a passion for delivering high-quality design solutions, we encourage you to apply. Please submit your resume, a cover letter detailing your relevant experience, and a portfolio of your work if available. Cyntergy is a dynamic, multi-discipline firm with a strong local Tulsa presence and a national reach. Our extensive and challenging project portfolio is supported by a diverse team of technicians, designers, engineers and architects. We have a beautiful work facility, excellent compensation and benefits, a team culture that encourages personal development, is community oriented and supports volunteer work. We are an EEO employer. Safety-Sensitive Position: This position may require the operation of a motor vehicle in the performance of job duties and is therefore designated as a safety-sensitive position under applicable Oklahoma law. Employees in this position are subject to the Company's drug and alcohol testing policies. End of Job Description PIe19bf00997ed-25403-39571435